Guidelines for Writing a Resolution


A resolution is a main motion in parliamentary procedure which expresses an assembly's formal opinion or sentiments. A resolution can be introduced by a specialty or state delegation, by a section, or by an individual. The name of the group introducing the resolution should appear at the top. It is understood that a resolution introduced by an organization (rather than an individual) has the support and approval of the organization's entire delegation.

Whereas Clauses

A resolution is generally prefaced by statements, each introduced by the word "Whereas," which state the reasons for the resolution. Whereas clauses (preambles of the resolution) should
  • identify a problem or need for action
  • address timeliness or urgency
  • note any effects on the organization being asked to adopt the resolution or the public at large
  • indicate whether the proposed policy or action will alter current policy

Whereas clauses are not voted upon. They offer an explanation and the rationale for the resolution. They have no legal effect but can be the cause of much disagreement and discussion. Members frequently attempt to debate and amend these prefacing statements, often to the neglect of the main resolution.

Resolved Clauses

The resolved clause(s) comes at the end of all prefacing statements. It is the essential part of the resolution! Resolved clauses should be concise and clear. They should be stated in the affirmative, since the negative form is often confusing.

Each resolution should address a single issue only. If multiple resolved clauses are included in a resolution, each resolved clause must be independent, related to the central subject, and completely comprehensible after removal of the whereas clauses. Each resolved clause must be able to stand alone in its content, logic, and structure.

Format of a Resolution


Resolution # (Make it up)
Title: (The title should reflect the goal or content of the resolution)
Author: (Your character or group)

Whereas statements (you need at least three)
End each whereas statement with a comma,
End your final whereas statement with the phrase "therefore, be it" in order to connect to your "resolved" statements

Resolved,
End each resolved statement with a period.


EXAMPLE:


Resolution # 4309
Title: Settlement Preservation
Author: Israeli Settlers

Whereas
Israel has historic claims to Gaza, Judea, and Samaria,

Judea and Samaria are vital to Israeli security,

Politically and religiously motivated settlers will actively refuse all evacuation efforts; therefore, be it


Resolved
All existing West Bank settlements shall remain part of the Isreali state in their entirety and present locations.